admin.hrs@ebor.academy | 01904 806620

Head Teacher’s Welcome Letter

Dear Parent/Carer,

We are delighted to welcome you and your child to Haxby Road Primary Academy. Here, we combine high expectations with a nurturing approach to ensure every child fulfills their potential. Our school is anchored by three core virtues:

  • Trust
  • Kindness
  • Self-Belief

We view mistakes as vital learning opportunities and strive to foster independent, creative thinkers. By working in partnership with you, we prepare our pupils for a diverse, ever-changing world. We are constantly striving to improve on our “previous best” to create bright futures for our families and children. Welcome to the team.

How can you help your child get ready for school?

Starting school is a really exciting time – and as parents / carers there are some really useful guides to help you prepare your child between now and September.  Please take time to read through – there’s some really helpful information in there.

How will we communicate with you?

To ensure we can communicate effectively and keep your child’s records up to date, we use Arbor, our secure school management system.  Arbor allows you to manage your contact details, check attendance, and provide essential consents all in one place.

Getting started with Arbor

You will shortly receive a separate email with your login information and how to set up your Arbor account.  Can you please complete this by Friday 22nd May 2026.

For help and support:

Updating your details

Once logged in, we kindly ask that you review the User Profile section.  It is vital that we have your most current phone numbers, home address, email address and three additional emergency contacts to ensure the safety and well-being of your child. Please ensure you complete ALL sections as it is vital that we capture information such as: ethnicity, religion, language, medical needs, allergies, dietary requirements, doctor details, and parental consents.

The importance of registering your home language

At our school, we believe that speaking more than one language is a significant academic advantage. We use the term English as an Additional Language (EAL) to recognise any child who has been exposed to a language other than English at home.

Who should register as English as an Additional Language (EAL)?

A child qualifies for EAL status even if they were born in the UK and speak English perfectly.  For example, if a child is born in the UK and is a fluent English speaker, but one parent speaks French (or any other language) at home, the child is officially recorded as EAL.

Why this is important for our school

Recording this information accurately is essential because the Government provides the school with additional funding for every child identified as having a home language other than English.  By simply noting your heritage language on our forms, you are directly contributing to the resources and support available to your child and other children.

Data Protection & Consent (UK GDPR)

To comply with UK GDPR and the Data Protection Act, we require your permission to use your child’s personal data (images, recordings and names). Please indicate your consent through Arbor.

We take your privacy seriously and only use this data to celebrate student achievements and essential school identification.  On the Arbor platform, you will find a section dedicated to Consents.  Please indicate your preference for the areas listed there.

Please note:

  • Withdrawal: I understand that I can withdraw my consent for any or all of these options at any time by contacting the School Office in writing. Please note: while digital images can be removed immediately upon request, we are unable to recall or edit printed materials (such as school prospectuses, local press, or yearbooks) that have already been published and distributed.
  • Duration: This consent will remain valid for the duration of my child’s time at the school unless otherwise updated.

The Data Protection Officer for Ebor Academy Trust is Wendy Harrington: dpo@ebor.academy

Google Classroom

As part of the parental consents for Google Classroom, please refer to this link:

Policies

Please visit the following link for more information regarding our GDPR and Attendance policies:

Further information and policies, including our Parental Code of Conduct policy,  can be found on our website.

Support

If you encounter any issues logging in or navigating the dashboard, please do not hesitate to contact the school office at 01904 806620 or admin.hrs@ebor.academy

We look forward to welcoming you and your child to our school.

Best regards,

Mrs Laura Robinson

Headteacher
Haxby Road Primary Academy

Home School Agreement

Haxby Road Primary Academy is a welcoming and exciting place where children and adults enjoy learning and work hard to realise their potential.

  • We offer a high standard of teaching and personalised learning set within a broad, balanced and creative curriculum.
  • We provide a safe, happy and healthy place that fosters positive relationships and high standards of behaviour.
  • We value and celebrate Haxby Road’s rich and diverse community and promote equal opportunities for all.
  • We develop strong partnerships and positive relationships with parents, carers and the wider community.
  • We inspire children to become confident and caring individuals who will make a positive contribution towards society and enjoy future success.

Our pledge to you

  • We will treat children fairly and encourage children to develop positive relationships
  • We will encourage children to behave well and provide a safe, secure and stimulating learning environment
  • We will provide a broad, balanced and exciting curriculum tailored to the needs of each pupil
  • We will keep you regularly informed of your child’s progress
  • We will provide interesting and exciting clubs, trips, events and other activities
  • We will let you know of any concerns that we have and offer support as well as the opportunity to meet with the key staff.

Mrs Laura Robinson

Headteacher, on behalf of Haxby Road Primary Academy

Your pledge to us (child)

  • I will show honesty and respect to other children and adults 
  • I will behave well and look after school property
  • I will always try my best and begin to take responsibility for my own learning; including my homework
  • I will work hard to achieve my targets and bring to school everything that I need for the day
  • I will make the most of the clubs, trips and other activities that take place at School 
  • I will tell a member of staff if I am worried about anything.

Your pledge to us (parent/carer)

  • In accordance with the law, I will make sure that my child attends school regularly, arriving and leaving on time
  • I will appreciate that homework is important and will spend time encouraging my child to complete it
  • I will be respectful to other adults and children
  • I will encourage my child to behave well and be supportive of school policies, particularly in relation to behaviour
  • I will take an interest in my child’s learning by attending Open Evenings and other school events
  • I will support the school where possible with trips, workshops and other activities
  • I will let the school know, in a calm, supportive manner, of any problems which may affect my child’s health, work or behaviour